Overview

After AJ completes the digitization process, the corresponding Stitch Vault Group Link must be added to the EMBR inventory metadata before the order is sent to the SanMar Order Folder. This ensures the correct embroidery file is associated with the product and is available during production.

Once the inventory has been updated, review the order, validate the shipping address and product variations, then send the order to the SanMar Order Folder. A final review should be completed later in the day (or at the beginning of the next shift) to confirm all digitization work has been completed before placing the order.

Wait for Digitization

AJ typically begins digitizing embroidery designs later in the afternoon.

Before updating the inventory, confirm that the design has been completed in Stitch Vault.

Locate the Product SK

1. Locate the product SKU in the inventory.
2. Open the product details.
3. Create or update the EMBR metadata entry for the item.

Copy the Stitch Vault Group Link

1. Open the completed design in Stitch Vault.
2. Open the design’s dedicated page.
3. Select Copy Group Link.

Important: Always copy the Group Link from the design page. Do not copy the browser URL or another link.

Update the EMBR Metadata

1. Paste the Stitch Vault Group Link into the appropriate metadata field.
2. Leave the secondary link field blank for consistency.
3. Save your changes.

Note: Leaving the secondary link field blank helps keep the metadata organized and avoids displaying unnecessary duplicate links.

Sync the Inventory

After saving the metadata:

1. Sync the inventory.
2. Confirm the Stitch Vault Group Link has been updated successfully.

Repeat these steps for any remaining newly digitized EMBR items.

Prepare the Order

Once all links have been updated:

1. Separate EMBR and Spoke items if needed.
2. Validate the shipping address.
3. Review all product variations for accuracy.
4. Add the order to the SanMar Order Folder.

Perform a Final Review

Before placing the order:

• Review the order again later in the afternoon or at the beginning of the next shift.
• Confirm AJ has completed all required digitization work.
• Verify all Stitch Vault links have been added correctly before proceeding with the order.

Once everything has been confirmed, continue with the normal ordering schedule.

Video Walkthrough

For a complete walkthrough of this workflow, watch the training video below. The video demonstrates the entire process, including:

• Locating completed digitized designs in Stitch Vault
• Copying the correct Stitch Vault Group Link
• Updating the EMBR inventory metadata
• Syncing inventory changes
• Organizing EMBR and Spoke orders
• Validating shipping addresses and reviewing product variations
• Sending orders to the SanMar Order Folder
• Performing a final review before placing the order

Training Video: https://www.dropbox.com/scl/fo/nv33obcqtog44cr96fbla/AM18eaDBeczKRr1cqTKGdg4?rlkey=iy3kih04xq5d41j0qw4itj2qo&st=o5ru0vo2&dl=0

Tip: We recommend using this KB as a quick reference while processing EMBR orders and referring to the video for a complete demonstration of the workflow.